DOE RFI: Consolidated Service Center Records Digitization

Notice ID 89243122NSC000020


The CSC has a need for professional services to digitize paper records and an out-of-the-box software application that performs records management functions. The application to be implemented must be able to store, track and maintain digital records according to the rules and regulations related to the Federal records management process, as well as best practices. This includes the ability to store digital records by scanning the paper records and creating new records in the application. It is desirable for the application to be hosted in a FedRAMPed cloud.


The CSC currently has 5,032 physical boxes of records onsite at their Oak Ridge, TN, location (See Attachment 3). These paper records have schedule dates in excess of 12/31/2041. Each box is one cubic foot in dimension and holds an average of 2,000 pages of record documents in varying physical media (Onion skin paper, standard paper, Microfiche, maps). Metadata associated with all of these paper records reside in a SharePoint database.


The CSC requires that the contents of 5,032 boxes be scanned, digitized, indexed and stored electronically in a records management application, so that the physical contents of these boxes can be properly destroyed. The scope of this PWS includes the implementation of an out-of-thebox records management application, the scanning, digitization, indexing, and storage of the paper records, the shredding of the paper records and the destruction of the boxes, after scanning and digitization is fully completed and quality checked. Shredding will follow acceptable security guidelines so that no shredded record is legible. It also includes the migration of the existing SharePoint metadata to the records management application and the association of this metadata with the respective digitized records.

This effort includes project management, business analysis, records management application design, configuration, and, if necessary, customization, development, data migration, implementation, testing, training, and activities related to transitioning systems’ operations and maintenance to the Government and a follow-on support Contractor…”


The CSC desires to have the work required under this PWS to be completed within 18 months from the effective date of the contract…”

Read more here.


This topic contains 0 replies, has 1 voice, and was last updated by  Jackie Gilbert 2 weeks, 6 days ago.

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