DOT RFP: Financial Management Oversight (FMO) Program

Notice ID: 69319521R000003

“The United States (U.S.) Department of Transportation (DOT), Federal Transit Administration (FTA) Headquarters located at 1200 New Jersey Avenue SE, Washington DC 20590 is seeking 8(a) small business concerns to submit proposals for the requirement of Financial Management Oversight (FMO) Support via the RFP/Solicitation numbered 69319521R000003. The FMO program is one of the FTA’s management tools for examining recipient performance and adherence to current FTA requirements and policies. The FMO program started in July 1991 and is authorized at 49 U.S.C., Section 5338. This section allows the set-aside of one-half or threequarters of one percent from certain program funds. Section 5338 was originally established for program management oversight. Safety, procurement management, and financial compliance reviews were specifically included later. FMO services ensure that FTA can continue to discharge its financial management oversight responsibilities. This effort facilitates FTA compliance with Congressional direction to conduct independent financial assessments. FTA is charged with assisting the recipient community in meeting a high level of financial capacity needed to implement new start projects. Further, FTA requires assurances that grantees have sound financial management systems and adequate internal controls to manage the Federal funds.

The anticipated closing date for this requirement is 3:00 PM Eastern Standard Time (EST) on Friday, July 9, 2021.

North America Industry Classification System (NAICS) code is 541611, and the small business size standard is $16.5M. The solicitation is for small business set-aside for competition only among 8(a) small businesses. The Government intends to award multiple 8(a) prime small business Indefinite Delivery, Indefinite Quantity (IDIQ) contracts that will allow for Firm-Fixed Price (FFP) and Labor-Hour hybrid task orders…”

“**Any proposal that is submitted by a vendor that is not an 8(a) small business will not be considered for evaluation nor award.

Proposals must be received by the procurement office via email no later than 3:00 PM EST on Friday, July 9, 2021…”

“Objectives

The FTA has a vested interest in assisting recipients to maintain efficient and effective procurement systems as well as a responsibility to ensure that its recipients expend their funds in accordance with FTA regulations, the Uniform Administrative Requirements, Cost Principles, Audit Requirements for Federal Awards at 2 Code of Federal Regulation (CFR) Part 200 (Uniform Guidance), and contractual agreements with FTA. To carry out this responsibility, FTA has established an oversight framework that is comprised of recipient self-certifications, annual single audits conducted in accordance with 2 CFR Part 200, and FTA oversight reviews, including the Procurement System Review (PSR)…”

“CLIN 3: Financial Management Oversight Reviews The Contractor shall conduct financial management oversight reviews at the written request of the FTA COR. The following reviews may be requested:

CLIN 3.1 – Full Scope Financial Managements System Review

The objectives of this task are to initiate, perform, and report on financial management system reviews of recipients assigned by FTA. The reviews shall be performed in accordance with applicable AICPA Professional Standards. The contractor performs transaction testing to evaluate the recipient’s financial management systems. The contractor determines if the financial management system is adequate to support effective control of capital projects at all project stages, provides a brief description of the recipient and its current major capital investment project, and verifies that the recipient’s financial management system meets the requirements of the Uniform Administrative Requirements, as defined in 2 CFR Part 200. If a recipient’s system is not in compliance with the Uniform Administrative Requirements, the contractor will identify which standard is not met and will identify the corrective actions needed, and the timeframe, to be in full compliance with the regulations.

During full scope FMO reviews, contractors conduct a series of interviews, full transaction reviews, and appropriate substantive tests to determine whether the recipient’s financial management system meets the requirements of the Uniform Administrative Requirements (2 CFR part 200). The contractors then express an objective, external, independent professional opinion to FTA, in accordance with established public accounting standards, on the effectiveness of the recipient’s internal control environment. These reviews require multiple visits to the recipient. At times, a visit to the cognizant FTA Headquarters or Regional Office is also required…”

“CLIN 6: Targeted Technical Assistance Upon request from the COR, Contractor shall provide targeted technical assistance directly to one or more Recipients. Such technical assistance is most often related to a recently performed oversight review however, it can be utilized as a means for providing specific technical assistance to Recipients for reasons unrelated to a review. Contractors may also be required to monitor Recipients’ adherence with corrective actions after the findings have been closed, or to assist Recipients who are experiencing difficulties with program implementation issues. The goal of this technical assistance is to help build compliance capacity within the Recipient and the scope of a technical assistance effort will vary depending of the need of a Recipient. Contractor’s role is limited to advice, guidance, and training. The Contractor shall not develop, write, or implement documents, policies, or procedures for Recipients. Typical technical assistance efforts focus on:

  • On-site training to improve Recipient understanding of specific compliance topics
  • Guidance and advice for the development of new policies and procedures
  • Review of documents and processes for compliance with FTA rules and policies
  • Monitor implementation of new or updated policies, processes or systems

Technical Assistance Work Plan and Budget

Assignments will be tasked to Contractors based on specific needs of FTA and specific capabilities of the Contractor. In advance of each assignment, Contractor shall submit to the FTA Task Order COR:

  • Technical Assistance Work Plan for each assignment detailing the Contractor’s understanding of the assignment, work tasks to be undertaken, deliverables to be provided to FTA, and schedule for assignment completion.
  • Technical Assistance Budget detailing the labor and direct expenses that the Contractor will incur to complete the assignment…”

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