SBA OCIO Sources Sought: Document Conversion and Digitization Services

Solicitation: SBASS7312020

“This is a sources sought notice for the purpose of conducting market research to identify parties having an interest in and the resources to support commercial data conversion, data digitization, and optical scanning services at SBA locations across the country.”

“The Executive Office of the President of the United States Office of Management and Budget (OMB) published Memorandum 19-21 (M-19-21) on June 18, 2019 titled Transition to Electronic Records.  The Memorandum requires that Federal agencies maintain robust records management programs that comply with the Federal Records Act and its regulations The memo specifies that the National Archives and Records Administration (NARA) has established a goal to transition to acceptance of only electronic records by December 31, 2022.  Unless the deadline is extended, beginning January I, 2023, agencies will be required to digitize permanent records in analog formats before transfer to NARA.

The Memorandum directs Federal agencies to transition recordkeeping to a fully electronic environment that complies with all records management laws and regulations.  Agencies must ensure that all Federal records are created, retained, and managed in electronic formats, with appropriate metadata; and develop plans to close agency-operated storage facilities for paper and other, analog records and transfer those records to Federal Records Centers operated by NARA.  This notice requests information about the digitization of records and does not request information about the closure of storage facilities or transfer of stored records.

This notice seeks information on companies who provide commercial cost-effective options to transition hard-copy or non-electronic documents to a digitized, electronic format.”

Read more here.

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