DOS RFI: Reverse Auction & Knowledge Management Portal Technology Platforms

Notice ID DOSAEC0001

“The Department of State (DOS) is focused on ensuring its acquisition workforce have access to a modern set of procurement tools and a library of best practices to help enable a high-quality acquisition experience for all stakeholders. In order to address this ever-evolving need, the Office of the Procurement Executive (A/OPE) is currently conducting market research relating to:

  1. Reverse Auction Service Platform
  2. Acquisition Knowledge Management Portal & Newsletter

DOS is interested in learning the extent to which vendors in the market can support both of these requirements on a single contract (either alone or through teaming), but is open to responses that only cover one of the two scope areas detailed below.”

“Reverse Auction Platform – A reverse auction platform (and associated services) must meet the requirements described below. The vendor shall:

A. Provide an Online Platform for the DOS to Conduct Reverse Auctions

Reverse Auction is a procurement concept where suppliers bid against each other in real-time to drive the price downward for fulfilling a customer’s requirement. The contract is awarded to the responsible offeror whose price is lowest at the auction closing time, so long as they meet other critical criteria defined by the customer. Reverse auctions have typically provided an innovative approach to procuring commercial goods and services in a FAR compliant, cost-effective manner at DOS.

B. Provide Access via Commercially Available Web Browsers

Users must be able to access and utilize the vendor’s reverse auction platform through a commercially available web browser and should not have to download any software. No software will have to be downloaded on government devices in order to access the reverse auction platform.

C. Process Multiple Auctions Simultaneously

The daily average of auction released at DOS is roughly 200 – 300 DOS auctions per day with multiple vendors bidding per auction. The vendor must be able to handle this volume of transactions without any degradation of service quality…”

“Acquisition Knowledge Management Portal & Newsletter – An acquisition knowledge management portal & newsletter service at DOS must meet the requirements and support services as described below. The vendor shall:

A. Provide Key Acquisition Knowledge

Align to the government’s requirement to maintain a well-informed workforce that can ensure compliant and comprehensive acquisition services located in “one” place for DOS acquisition professionals. DOS requires a contractor to provide up-to- date news and best practices to help acquisition professionals (including contracting officers, contracting specialists, and contracting officer’s representatives) execute their duties to the utmost quality and efficiency.

B. Provide Acquisition Newsletters

Provide a newsletter (which can be distributed automatically via email on at least a weekly basis) highlighting relevant events, trends, and articles pertaining to federal acquisition.

C. Provide Acquisition Guides and Checklists

Provide FAR-compliant guides and checklists to inform DOS acquisition workforce on how to complete a variety of critical acquisition package and solicitation documents being evaluated…”

Read more here.


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