USDA to award Library Services Platform and Discovery Layer Implementation contract

Updated August 23, 2021

Notice ID 1039302

Related Notice ID 1039302

“2. Nature/Description of Action

The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), National Agricultural Library (NAL) intends to award a firm fixed price contract with a base period and four option years for implementation of and subscription to Ex Libris, Ltd”) for the ALMA Library Services Platform and Primo Discovery Layer to replace the Voyager® Integrated Library System software implemented at NAL in 2002 and Islandora Digital Asset Management System (DAMS) and Unified Repository developed by NAL since 2012.

  1. Description of Supplies/Services

NAL intends to replace NAL’s existing Voyager Integrated Library System and Islandora Unified Repository (DAMS) with Ex Libris’ FEDRAMP authorized, cloud-based, state-of-the-art Library Services Platform “ALMA” and Primo Discovery Layer to better manage all formats, including electronic resources, digital resources, and print materials.

The base year includes the Implementation Project, which provides standard data migration for Alma with acquisitions; configuration of Alma for print and e-resource management across acquisitions, fulfillment, resource management, standard third-party integration, an implementation and migration project manager, implementation plan, and NAL staff training as well as premium authentication and Primo implementation.

The subscription to the hosted service will begin immediately following implementation, testing, and acceptance—

BASE PERIOD 9/30/21 TO 3/31/22

IMPLEMENTATION

OPTION YEAR I 4/1/22 TO 3/31/23

ILS SUBSCRIPTON SERVICE…”

“OPTION PERIOD VII 9/30/26 TO 3/31/27

ILS SUBSCRIPTION SERVICE

  1. Statutory Authority

In accordance with FAR 6.302-1 and 41 USC 253(c) (1), 41 U. S. C. 253(c) (1) – Only one responsible source and no other supplies or services will satisfy Agency requirements.  The ALMA Library Services Platform and Primo Discovery Layer is a proprietary software package produced by the Ex Libris Group and no other vendors can provide implementation, migration, and hosting services for the software.

  1. Demonstration of Contractor’s Unique Qualifications and/or Product’s Unique Features

At this time, ALMA and Primo are the only FEDRAMP authorized, hosted, cloud-based, state-of-the-art, integrated Library Services Platform and Discovery Layer systems available on the market.

Ex Libris Alma is the only completely cloud-based, unified library services platform in the world, managing print, electronic, and digital materials in a single interface

The Primo Open Discovery Framework will provide NAL with a full discovery system based on state-of-the-art technologies and a modern user interface, that can still be enhanced and customized. An open framework approach allows NAL to benefit from a strong, fully functional solution from start, ongoing application support, well-maintained infrastructure, reduced in-house development costs, and greater certainty regarding the future direction of the product.

This is a proprietary software package produced by the Ex Libris Group and no other vendors can provide implementation and hosted services for the software. Ex Libris provided documentation that the Alma and Primo software is manufactured and distributed solely by Ex Libris (USA), Inc. Ex Libris provides the implementation, training and customer support services for Alma and Primo. Alma and Primo software is the exclusive intellectual property of and is represented, licensed and installed solely by Ex Libris.

NAL requires a hosted system from an industry leader with technical expertise, experience, and resources for ongoing system development for the National Agricultural Library. Having a customizable but hosted system allows NAL to more efficiently provide the latest technology and options for discovering agricultural resources, without having to securely maintain hardware, software, and its management expertise onsite…”

Read more here.


Posted July 26, 2021

Notice ID 1039302

“3. Objectives

This procurement intends to replace [National Agricultural Library] NAL’s existing Voyager Integrated Library System and Islandora Unified Repository (DAMS) with a single cloud-based, state-of-the-art Library Services Platform and Discovery Layer to better manage all formats, including electronic resources, digital resources, and print materials. NAL desires to obtain this system from an industry leader with technical expertise, experience and resources for ongoing system development for the National Agricultural Library.

NAL needs a modern, comprehensive Library Services Platform to acquire, manage, and report on the library’s collections, and a Discovery Layer that enables users to quickly and seamlessly access NAL’s rich bibliographic data, electronic and digital resources, and full text content. NAL also requires a robust, user-friendly, standardized system for acquiring, managing, and reporting on article metadata used in the production of the AGRICOLA database.

  1. Scope of Work

The vendor will provide a hosted, cloud-based, state-of-the-art Library Services Platform and Discovery Layer, a project manager to assist in migration from the existing ILS to the new LSP, online documentation and user Knowledgebase, and training for NAL staff, including online recorded training materials available 24 x7, and scheduled live training (onsite and/or online as agreed to by NAL)

  1. Task Areas

The requirements for the Library Services Platform and Discovery Layer are detailed below.

  1. High Level Requirements
  2. The contractor shall provide a FedRAMP Authorized cloud-based Library Services Platform with Discovery Layer and DAMS.
  3. The vendor shall provide the technical, management, training, and support services for implementing and maintaining the platform and migrating existing data from various systems into this single solution.
  4. The architecture must be configurable, customizable, and expandable for a variety of collection resources and for further NAL development in response to future needs.
  5. The solution must meet security requirements, policies, procedures, and practices set forth by the U.S. Federal Government. It also must meet the Federal government section 508 compliance requirements.
  6. The system must provide unified management of all the resources that the library owns, licenses, stewards, and makes available to end users for discovery and delivery.
  7. The system must be able to integrate with the library’s existing systems in a robust and transparent manner allowing for ongoing updating to and from the system.
  8. The system must be a Web-based SaaS multi-tenant cloud solution that requires only a Web browser, not the installation of staff clients.
  9. The system must include monthly software updates, released by the vendor and requiring no library IT intervention.
  10. The system must be able to import and process 100,000 article citations per month for the AGRICOLA database.
  11. The system shall ensure that the library can, upon migration, decommission the existing local systems for a) Voyager Integrated Library System b) Islandora Unified Repository b.1) Citation Database b.2) Digital Repository c) Link Resolver d) A-Z list e) Discovery layer(s)…”

Read more here.

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