GSA RFQ: Budget and Planning Application Professional Services Acquisition

ID RFQ1491850

“The General Service Administration (GSA) Office of the Chief Information Officer (OCIO) in coordination with the Office of the Chief Financial Officer (OCFO) will be using different technology solutions available to help manage the Agency’s complex budgeting process.”

“GSA’s current budgetary system of record, the Financial Planning Application (FPA), does not adequately support all GSA programs during budget formulation and execution. FPA lacks the flexibility and capacity to track resources at a level of detail required by GSA all of GSA’s various funds and is insufficiently linked to collateral systems used in developing forecasts and projections. In addition, FPA is not integrated into GSA’s core financial system, Pegasys. These gaps result in manual processes for allocations, business volume (revenue) forecasts and budget execution, among others. While FPA is an indispensable tool for these organizations, it is not without its flaws. Over the years, it has accumulated significant technological debt that hinders the user experience, makes the budget formulation process less efficient and limits the Office Budget’s ability to provide value-add analysis for GSA decision makers.”

“The objective is to successfully acquire a budgeting solution that enables GSA users to complete activities relating to cost center and project planning, labor planning, revenue planning, allocations, and analytics and reporting. System requirements for this solution include the following:

  1. Able to manage a hierarchy that allows GSA to budget at the lowest level of its organization, while allowing users to view budget roll-ups at different levels of the hierarchy
  2. Able to formulate budget requests and track execution across at least 15 different funds.
  3. Assign financial codes to each cost center to track budget execution by cost center in the GSA financial system (support at least 2,000 cost centers)
  4. Allow Super Users to realign and rename cost centers within the budget hierarchy to support organizational realignments
  5. Allow Super Users to control access to cost centers to certain users
  6. Allow Administrators and Super Users to customize the input screens of Individual cost centers (or groups of cost centers) to tailor them to unique needs of those center(s) [Ex: showing complete object class table vs select object/sub- object classes that apply to an organization]
  7. Support annual, multi-year and no-year periods of availability
  8. Support at least seven years of budgets (current year, next fiscal year matching GSA’s Congressional Justification, two years out to develop the OMB Budget Request, and four out years)
  9. Support monthly plans for at least each of the first three years
  10. Allow user to develop personnel compensation and benefits using a variety of models (that can be assigned to specific cost centers), including the following:
    1. Average salary and benefit by employee in the cost center;
    2. By employee (that calculates the cost by each employees salary, benefits, wage grade increase dates, retirement/separation dates); Able to create blank positions that haven’t been filled with target on-board dates and assumed grade, step, and benefits information Able to enter attrition assumptions that adjust the costs at the individual cost center or macro-fund level Integrates with GSA’s Payroll System directly, through ETL, or fill upload
    3. By lump sum salary and benefits budgets at the cost center…”

“The period of performance shall be 12 months from the date of award with (3) one year option years.

Base Period: June 1, 2021 – May 31, 2022
Option Year 1: June 1, 2022 – May 31, 2023
Option Year 2: June 1, 2023 – May 31, 2024
Option Year 3: June 1, 2024 – May 31, 2025”

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